Yellowsheep Events Solutions Information

researching markets to identify opportunities for events; liaising with clients to ascertain their precise event requirements; producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets); agreeing to and managing a budget; securing and booking a suitable venue or location; ensuring insurance, legal, health and safety obligations are adhered to; coordinating venue management, caterers, stand designers, contractors and equipment hire; organising facilities for car parking, traffic control, security, first aid, hospitality and the media; identifying and securing speakers or special guests; planning room layouts and the entertainment programme, scheduling workshops and demonstrations; coordinating staffing requirements and staff briefings; selling sponsorship/stand/exhibition space to potential exhibitors/partners; preparing delegate packs and papers; liaising with marketing and PR colleagues to promote the event; liaising with clients and designers to create a brand for the event and organising the production of tickets, posters, catalogues and sales brochures; coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly; overseeing the dismantling and removal of the event and clearing the venue efficiently; post-event evaluation (including data entry and analysis and producing reports for event stakeholders).