Groundskeeper PM Information

What Willie does Willie is the project manager that lives in Groundskeeper. Not a chatbot, not a copilot — a working PM who: 1. Reads everything you hand her. - Proposals, SOWs, meeting transcripts, client emails, voice memos, PDFs. Willie reads, understands, and maps each input to your project. No reformatting, no extraction, no translation by hand. 2. Builds and maintains the plan. - Tasks, owners, milestones, timeline — structured from your actual documents. When something changes, Willie updates the plan; you review and approve. 3. Monitors the engagement. - Scope creep, open decisions, overdue items, client-side delays. Willie surfaces what needs your attention before it becomes a problem. 4. Briefs you. Doesn't pester you. - No real-time pings. You run a planning session — daily, weekly, whenever — and Willie brings everything since last time. You make the calls; Willie executes. The client portal Clients get a live, working portal — not a status email. They see the plan, get automatic updates when milestones move, upload documents (Willie reads them and reflects them in the plan), and ask Willie their questions instead of emailing you. Result: fewer status calls, fewer "just checking in" emails, a client experience that makes a small firm look like one twice its size. Clients are included in the portal — there is no per-seat charge for them. Who Groundskeeper is for - Consultants and advisors who run client engagements without a dedicated PM. You have a methodology and clients who trust you, but the project overhead — updating the tracker, finding decisions from three weeks ago, explaining where things stand — still lands on you. - Project managers who are good at running projects and shouldn't be spending the day on ingestion, data entry, and status updates. Built for fixed-scope, client-facing work at small professional services firms. Not currently aimed at resource-utilization dashboards, budget forecasting, or 50-person PMOs.