Electronic Document Management System Information

EDMS - electronic document management system is a software program that manages the creation, storage and control of documents electronically. The primary function of an EDMS is to manage electronic information within an organization workflow. A basic EDMS should include document management, workflow, text retrieval, and imaging. An EDMS must be capable of providing secure access, maintaining the context, and executing disposition instructions for all records in the system. One should always look for an EDMS that provides: Security control: This function controls which users have access to which information. Any system that you use must be able to protect not-public records as defined by the MGDPA. Version Control: The EDMS should allow users to add documents to the system and designate a document as an official record. It should also automatically assign the correct version designation. Metadata Capture: The EDMS should allow you to capture and use the metadata appropriate for your agency.